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ACS Cancer Conference

Exhibitor Resources

On behalf of the American College of Surgeons Cancer Programs, you are invited to exhibit at the 2025 ACS Cancer Conference in Phoenix, AZ. 

Exhibiting at the 2025 ACS Cancer Conference: Improving Cancer Care for All will expand your market penetration and customer database, providing the opportunity to:

  • Network with more than 600 cancer care professionals
  • Reach new customers while servicing your existing ones
  • Showcase your latest products and services

The deadline to reserve a space is Friday, February 28, 2025. 

In-Person Exhibit Fee

$1,800 exhibit fee includes:

  • One 6-foot table
  • Two chairs, one wastebasket, and one identification sign
  • Registration for one representative to attend the March 12-14, 2025 education sessions
  • Breakfast, lunch, coffee breaks, reception (tentative)
  • One-time use of the post conference list for a mailing (promotional piece must be approved by the Cancer Programs)

Exhibitor Representatives

Each exhibiting company is entitled to one (1) complimentary exhibitor registration at no additional charge. Exhibits must be staffed during the exhibit hours. Any space not occupied by 7:00 am on Thursday, March 13, 2025, will be forfeited by the exhibitor. Displays may not be dismantled or any packing begun before 2:20 pm Friday, March 14, 2025. Additional exhibitor badges can be purchased for $500 each.

Reserve a Table

Please note:

  • No application will be processed without full payment of exhibit fees.
  • Exhibit tables will be preassigned, and spaces will be identified with a table sign prior to set-up.
  • Audiovisual, electrical, and internet services are available at the exhibitor's expense. Information will be provided in the exhibitor service manual
  • Banners must be placed to the right ot left of the table. Banners cannot be placed in front of, behind, or on top of the table.

For more information, please contact our exhibit coordinator:

  • Jessica Vacha, Meetings and Exhibits Coordinator, at jvacha@facs.org or 312-202-5254 

Exhibit Schedule

Wednesday, March 12

3:00–4:00 pm | Exhibit Set-Up

Thursday, March 13

7:00–8:00 am | Breakfast

10:15–10:35 am | Break 

12:30–1:30 pm | Lunch

3:30–3:50 pm | Break

5:15–6:45 pm | Reception

Friday, March 14

7:00–8:00 am | Breakfast

10:00–10:30 am | Networking Break

12:00–1:00 pm | Lunch

2:00–2:20 pm | Break

2:20–4:45 pm | Exhibit Teardown

*Exhibit schedule is subject to change.

Past Exhibitors

  • Association of Cancer Executives
  • Association of Community CANCER CENTERS
  • CHAMPS Oncology
  • College of American Pathologists
  • EduCare
  • EquiCare Health
  • Informed DNA
  • National Consortium of Breast Centers
  • Nursenav Oncology
  • OncoLens
  • Pfizer
  • Phenogen Science Inc.
  • Registry Partners
  • Roche
  • Diagnostic Information Solutions
  • Society for Immunotherapy of Cancer (SITC)
  • Society of Nuclear Medicine & Molecular Imaging
  • SurvivorPlan

Past Participant Demographics

Cancelations and Refunds

To be eligible for a refund, written notification of a space cancellation must be received by ACS on or before Thursday, February 27, 2025. A $500 service charge will be assessed for each canceled space. No refunds will be given after Friday, February 28, 2025.

Liability

In the event the exhibition is canceled, postponed, or relocated on account of fire, strikes, government regulations, casualties, Acts of God, or other causes beyond the control of the American College of Surgeons Cancer Programs, the exhibitor waives any and all damages and claim for damages and agrees that the sole liability of ACS Cancer Programs shall be to return each exhibitor the exhibitor’s rental payment.

FDA Regulations

Exhibitors must abide by all applicable Food & Drug Administration (FDA) regulations, including, but not limited to, any or all approved requirements. Any product that is an investigational device or an investigational drug must be clearly marked as such. Exhibitors must ensure that with respect to all such devices or drugs, only permissible preapproved dissemination of scientific and educational information is provided at the exhibit and that appropriate disclosures and cautionary notices are included with the devices or drugs. All products and services exhibited shall comply with FDA policy and procedures (particularly with respect to the marketing and labeling of investigational drugs and devices) and other applicable policy and procedures. Exhibitors are reminded that the FDA prohibits the advertising or other promotion of investigational or unapproved drugs and devices. The FDA also forbids the promotion of approved drugs or devised for unapproved uses. In addition, under FDA rules, the background of the exhibit must show the generic name of any drug product featured. For additional information, contact the FDA at 888-463-6332 or visit fda.gov.