Records—both physical and digital—are invaluable to current and future chapter members as well as the American College of Surgeons as a whole, informing and guiding members about past activities, leadership, and priorities.
Designate one individual, such as the Executive Director/Chapter Administrator, to act as the record keeper. The record keeper is responsible for long-term management as well as collecting new records at least once per year.
Below is a basic example of what the records registry could look like:
Title |
Date |
Creator |
Record Type |
Storage Location |
Collected/Stored By |
Meeting Minutes, Jan 2018
|
2019, Jan 2
|
Ohio Chapter
|
Digital
|
Ohio Chapter - 2018 Documents
|
L. Moreau
|
Meeting Agenda, June 2018
|
2018, Jun 8
|
Ohio Chapter
|
Physical
|
Box 1, folder 1, Meeting Minutes and Agendas
|
L. Moreau
|
2010 Membership Roster
|
2010
|
Ohio Chapter
|
Physical
|
Box 1, folder 2, Membership Rosters
|
L. Moreau
|